ESOC 2016 - FAQ

ABSTRACTS


Q: If I submit an abstract do I have to attend the Conference?

A: It is expected that at least one author of the accepted abstract attend the Conference to present the work and answer questions. Only abstracts of registered participants will be scheduled in the scientific programme.


Q: I have submitted an abstract, when will I know if it has been accepted?

A: Only after all abstracts have been reviewed by the scientific committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline. 


Q: How can I make changes to an abstract I have already submitted?

A: You may enter the abstract submission system​ with your username and password and make changes to your abstract until the submission deadline date. No abstract changes will be accepted after this date. Updated information may be presented in the poster or PPT presentation. 


Q: My abstract has been accepted but I do not have a copy. Are you able to send one to me?

A: Copies of your submitted abstracts can be sent to you by email. Please contact the abstract department for further details. 


CME-CPD ACCREDITATION​​


Q: Is the Conference CME accredited?

A: Once the scientific programme has been finalised, an application for CME credits will be made to the European Accreditation Council for Continuing Medical Education (EACCME). 

The EACCME is an institution of the European Union of Medical Specialists (UEMS). For further details on CME-CPD Accreditation and how to receive your CME/CPD Certificate, please click here. ​


Q: How can I claim my CME-CPD credits after the Conference?​

A: Your CME-CPD certificate will be delivered electronically after completing the educational evaluation and credit claiming procedure after the Conference. The process will take 5-10 minutes.

​We thank you for your feedback as it is an important part of the CME-CPD accreditation process and helps improve future educational offerings.​


CONFERENCE VENUE AND DIRECTIONS​​


Q: Where is the Conference taking place?​​

​A: The Conference will take place at the CCIB - Centre Convencions Internacional de Barcelona 

Plaça de Willy Brandt 11-14
08019 Barcelona, Spain
Tel: +34 932 301 000
Fax: +34 932 301 001
Website:​​ CCIB​​


Q: How do I get from the airport to the Conference venue?

A: For more information on how to get to the venue, please click ​he​re​. 

Q: Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?

A: For up-to-date tourist information including public transport information please visit our City of Barcelona page here​.


HOTEL ACCOMMODATION


Q: How can I find out information about hotels and their rates for this Conference?

A: Kenes International offers Conference participants specially reduced rates for various hotels around the Conference venue. Information, pictures, location and rates are available her​e.

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Q: How can I book my room and should I pay in a​dvance?

A: In order to book a room, please​ visit of our easy-to-use hotel website exclusive for ESOC 2016 participants. A deposit is requested in order to confirm the booking and the balance is payable up until 3 weeks prior to arrival. 

Please note that full payment is required before arriving to the hotel.


Q: Will I receive confirmation of my hotel reservation?

A: Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.


Q: Can I book a hotel room without registering for the Conference?

A: Yes. You can book your room, without having yet registered for the Conference, by clicking on the "Booking" button of your chosen hotel. If you need further assistance, please contact the accommodation department.


Q: How can I book rooms for a group?

A: For group booking (10+ rooms) please contact the accommodation department for groups. Different payment and cancellation conditions apply.


Q: Can I cancel my hotel booking?

A:  Yes. Cancellation with a full refund of all charges is possible up to 15 days prior to arrival. If cancelled or modified up to 10 days prior to arrival, you will be charged for 1 night only. If cancelled or modified later or in case of no-show, the total price of the reservation will be charged.​




​​Q: How do I apply for a visa?

​​​​A: Visa regulations depend on your nationality and country of origin. To find out if you need to obtain a visa, please click he​re. For the most updated information regarding visa requirements, we do suggest you contact your local consulate for full and official instructions on the specific visa regulations and application procedures that apply to you. 

Q: Where can I get a Conference invitation letter so that I can apply for a visa?

A: Please send a request for an official invitation letter to our invitation department. Please make sure to ​send us your full name (as printed in your passport), full postal address and ​passport number. An official invitation letter will be​ created and sent to you by e-mail within 5-7​​​ working da​ys. Please use the ESOC​​ 2016 in the subject line.

Please note that this letter cannot be regarded as a commitment regarding scheduling or financial support from the organisers.​


Q: Is it possible to send an official invitation letter directly to my local consulate?

​A: ​Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are e-mailed directly to them. ​​​

KEY DATES

​Abstracts:​​Submission Opens​October 2015
​Submission Deadline​Tuesday, 12 January 2016
​Late-breaking Abstracts:Submission Opens
Wednesday, 10 February 2016
​Submission DeadlineWednesday, 2 March 2016
​Registration:​​Registration Opens​​September 2015
​​Early Bird Registration Deadline​​Tuesday, 8 March 2016
​Regular Registration Deadline​​Tuesday, 19 April 2016


REGISTRATION​

​Q: How do I register for the Conference?​

A: The best method to register for the Conference is via the online registration system. Onsite registration during the Conference will be available. However discounted registration fees will no longer apply for onsite registration.


Q: How can I pay the registration fees?​

A: Payment of registration fees can be made by credit card or bank transfer. For full details please click h​ere​​.


Q: Can I receive an invoice under a sponsoring company or hospital name?

A: Yes. If you require an invoice to be issued to a sponsoring company/hospital, please contact ​the registration department. Please ensure you specify the services requested and the full address of the sponsoring company/hospital.

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Q: Can I register for the Conference without paying?

A: Yes. However, your registration will be confirmed only when full payment is received.


Q: Can I register before the early registration deadline (discounted fees) and pay later?

A: No. In order to benefit from the discounted fees, payment must be received before the early registration deadline.

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Q: Can I register onsite?

A: Yes. Onsite registration is available during the Conference days, however, discounted registration fees will no longer apply for onsite registration.

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Q: What does my registration fees include?

A: For full detailed entitlements, please click h​​ere​.


Q: Will I receive a confirmation letter after I have successfully registered?​

A: Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and ​registration is completed. You may use this confirmation letter for visa application purposes.​​​


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